WHY RISK ASSESSMENTS ARE REQUIRED
The organiser requires every exhibitor to provide a Health & Safety Policy (if over 5 employees), or a Risk Assessment and Fire Risk Assessment for Exhibitors employing under 5 members of staff. If Exhibitors employ one or more contractors to erect their stand, install exhibits etc, a risk assessment for each contractor must also be provided, in addition to those submitted by the Exhibitor.
It is a condition of exhibiting at BPIHT that every Exhibitor completes the Health and Safety JotForm Health and Safety Link - https://form.jotform.com/TheGameFairSafety/2023-exhibitors-checklist.
This provides us with contact details of the person on your team responsible for Health and Safety whilst on-site, and to declare to BPIHT that a Risk Assessment and a Fire Risk Assessment has been carried out. Find below some guides and further information to help you. If you have any queries regarding the above, please contact the Organisers.
A Risk Assessment (RA) is a document identifying hazards that might cause harm to people and consider whether you are taking reasonable steps to prevent that harm. A risk assessment is about identifying sensible measures to control the risks during build-up, open and breakdown whilst on-site.
There are four steps to completing a Risk Assessment.
Step 1: Identify the hazards:
Ask yourself what are the risks during build-up, live open days and breakdown of your stand are. Identify what could cause harm to yourself or other people? Some hazards are recognised with a risk of harm – for example working at height, working with chemicals, and machinery, but you should also consider what materials will be used? How much noise and dust will there be? Are there any slipping/tripping hazards? Is there a risk of fire? Will the work require long working hours and if so, do you have a “Late working Rota” in place? Once you have explored and considered all possible risks you can move on to step 2.
Step 2: Decide who might be harmed and how:
For each of the hazards identified in step 1, you need to identify the group of people who are at risk and might be harmed. This will help you to identify the precaution to take.
Step 3: Evaluate the risks and decide on precaution:
Once you have identified the hazards and who might be harmed, you need to evaluate the risk and how likely harm will occur?
- Can the hazards/risks be eliminated completely?
- If not, how can you isolate/control it?
- You need to list the precaution taken – training, information, processes in place etc.
Step 4: Are further actions necessary to control the risk:
What additional action can you reasonably take for uncontrolled risks? Could you remove the risk completely by working another way? Please ensure the relevant parties are then aware of this information.
If another company is sharing your stand, they must submit their own assessment, in addition to those submitted by the primary exhibitor.